Employment

Scalo Solar Solutions is seeking a motivated and detail-oriented Administrative Assistant to join our growing team. The ideal candidate will provide essential administrative support, ensure the smooth operation of daily office functions and contribute to the success of our solar energy projects. If you are someone who is organized, proactive, and interested in working in a new and growing industry, this position could offer a great career opportunity for you.

Responsibilities:

• Assist the Scalo Solar team with various administrative tasks such as preparing reports, handling correspondence, and managing schedules
  
• Assist the Solar team with obtaining necessary engineering stamps and construction permits
• Maintain and organize company documents such as project files, sales reports, and work orders
• Serve as the first point of contact for clients and visitors, handling customer inquiries, scheduling appointments, and providing excellent customer service
• Support Project Managers and Estimating teams in a collaborative manner by tracking project timelines and preparing project documentation to ensure the success of each project
• Assist Sales Estimator with job order entry, CRM data entry, and follow up with customers
• Focus on job preparation of new projects to set the teams up for success and avoid the need to react to issues once projects are in progress
• Assist the Solar team in planning of training sessions
• Ensure the confidentiality of all company information
• Order and manage office supplies as needed

• 1-2 years prior experience as an Administrative Assistant
• Ability to set priorities, problem solve, and adapt to changing situations quickly
• Knowledge of standard office administrative practices and procedures
• Experience in scheduling and coordinating projects involving multiple groups
• Ability to manage multiple tasks and be highly organized
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
• Ability to work both independently, and as part of the Scalo Solar team
• Effective verbal and written communication skills
• High level of integrity and discretion in handling confidential information.
• Prior experience in obtaining construction permitting is preferred

Hourly Rate: $21.64 – $24.04 per hour

Benefits:

• Profit Improvement Incentive
• 15 Days of Paid Time Off and 7 paid Company holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Company-paid life insurance
• 401(k) with company match
• Eligible to enroll in Short and Long-Term Disability Insurance
• Health Savings Account with company contribution
• Employee Assistance Program (EAP)